Ann Arbor Civic Theatre Comprehensive Audition Policy
Ann Arbor Civic Theatre
Comprehensive Audition Policy
Approved by the Board of Directors November 11, 2016
In its productions, Ann Arbor Civic Theatre places high value on: 1) a process that is open and fair, and 2) a product that exhibits high artistic achievement. To achieve these objectives, the Board of Directors empowers each production's Director and Producer with substantial authority to determine the creative and procedural course of their show.
Recognizing that casting a show can potentially place these objectives in tension, this Audition Policy seeks to clarify the Board's expectations with regard to fair and open auditions and casting of shows, while retaining the ability of the Director and Producer to employ a process that serves their show's particular artistic needs.
show's Casting Committee shall consist of the Director, Producer, Assistant
Director, Music Director (musical only), and Choreographer (musical only). Should
the Director choose to have any other staff member participate in the casting
decisions, they too will be considered part of the Casting Committee, and
subject to the same rules as those above named. To the maximum extent possible,
all members of the Casting Committee should attend every audition session and
casting meeting. Members of the Casting Committee should consider their
deliberations as confidential and should refrain from outside discussion of
specific casting decisions.
No member of the Casting Committee may be considered for any performance role.
In some cases, depending on the staff position held, staff members NOT on the
Casting Committee may be permitted to audition for small roles, but may not be
considered for leading or featured roles.
A show's Audition Period begins with the publication of the show's official
Audition Notice. The Audition Notice should be made publicly available no later
than 60 days prior to the first Open Audition and should include the following
• Dates, times and locations of Open Auditions
and any scheduled Callback Auditions
• The show's general audition requirements
• A list of all roles noting any specific
eligibility requirements (e.g., gender, age, etc.). Eligibility requirements
for any role should be specified as broadly as possible so as not to limit the
pool of potential auditioners.
• Contact information for the Director or
another representative of the Casting Committee designated to respond to
Each show should conduct at least two Open Auditions, whose times and locations
are published as part of the Audition Notice All interested auditioners are
welcome to attend one of the Open Auditions.
Following Open Auditions, a show may choose to hold one or more Callback
Auditions. Callback procedures and expectations for casting decisions to be
based on Callback Auditions should be clearly explained to all auditioners.
A show may elect to conduct one or more Private Auditions if necessary to
consider interested auditioners who are unable to attend an Open Audition or
Callback Audition. Arrangements for Private Auditions are left to the
discretion of the Casting Committee, but should substantially employ the same
audition procedure as Open or Callback Auditions. Shows may choose not to grant
any Private Auditions, but if any are granted, they should be similarly granted
to all auditioners who seek them.
All auditioners who meet the eligibility requirements for any role should be
afforded equal opportunity to be considered for that role. Persons interested
in a role for which they do not meet all eligibility requirements may be
allowed to audition for that role at the discretion of the Director.
Only persons who audition may be cast in a show.
To the maximum extent possible, all leading and featured roles should be cast
from the pool of auditioners. If it is not possible to cast all roles from the
audition pool, top roles should be filled first, leaving lesser roles open. Should
there be roles left open, for which the director deems it necessary to hold an
additional audition, those auditions should be announced to the public as soon
as possible. Any additional auditions should follow the same protocols as the
initial general auditions and callbacks.
A show's Audition Period formally ends with the publication of the show's Cast
List. The procedure for auditions necessary to fill out the cast or replace a
departing cast member after the Cast List is published need not follow the same
procedures as used during the open Audition Period, but should be fair and
justifiable in all cases. Wherever possible, Open Audition participants should
be given priority consideration for roles that must be filled after the
Audition Period; any other person to be considered must audition for at least
two members of the Casting Committee. No member of the Casting Committee may
fill any role.
The Ann Arbor Civic Theatre Board of Directors will have a non-auditioning
Board Member attend each open audition and callback session. This Board Member
will serve as the designated representative of the Board during the audition
and casting process, and shall be held accountable for the fairness and
integrity of the process. Auditioners with concerns about the conduct of
auditions are encouraged to address those concerns immediately with the Board
Member present. Concerns may also be addressed for later consideration to the
Staff or Board of Ann Arbor Civic Theatre.
Once the cast list is decided by the Casting Committee, it is to be submitted
to the Executive Director. All offers of
roles will be presented by the Executive Director, via email, website, or phone
(per the Director’s wishes) once it is determined that all prospective cast
members took part in a fair and open audition process.